01 / CORE
Control room & area access.
Set requirements for rooms, gates and controlled areas. Choose training-only entry or require an approved access permit as well, with project defaults and location-specific rules.
Explore access locations PEOPLE. ACCESS. PROGRESS.
Know who
can enter.
Room by room.
Set access requirements, review crew requests, and check worker eligibility at each room or controlled area. Keep training, permits and entry decisions connected.
Room rules. Worker training. A current entry check.
AT THE ACCESS POINT.
CURRENT RULES. CLEAR DECISIONS.
CURRENT RULES. CLEAR DECISIONS.
GatePulseILLUSTRATIVE VIEWCEDAR RIDGE · FICTIONAL PROJECT
A clearer decision at the door.
04Access locations
08Registered workers
FA101 · West electricalEligible
Training checked. Entry requirements clear. 01 / FROM THE FIELDA BETTER WAY FORWARD ↗
CLARITY AT EVERY STEP Room & area access Worker eligibility Personnel LOTOFROM REQUEST TO ENTRY
THE PLATFORM
The right access.
For the right people.
Room requirements, crew permits and current training.
Brought together at the point of entry.
02 / AT THE DOOR
Check eligibility. With context.
Review crew requests by location, dates and scope. Attendants check badges against current worker status, verified training and permit requirements, with a reason for the result.
Follow the access workflow03 / SUPPORTING
Track personnel LOTO.
Record AP and QW personnel-lock checkout and return. See who holds each lock, check training eligibility, and review custody transactions with borrower and staff details.
Explore personnel locksWHAT YOUR TEAM CAN DO
Five practical tools.
One site platform.
See the actions behind the overview, who handles them, and how the information carries into the next step.
01 / WORKFORCE & TRAINING
Put the person behind the badge in view.
Keep identity, company, trade and checked training together before someone reaches the access point.
Used by Project administrators and safety reviewers
- Build the roster. Enrol workers, preview a CSV import, or review QR self-registrations with a photo before assigning a company and unique badge.
- Record checked training. Enter validity dates and notes for a worker or a crew, and attach supporting certificate files.
- Find what needs attention. Open profiles and filter for missing, expired or soon-to-expire required training.
THE RESULT
A maintained worker record that supplies the training and identity context for access checks. Registration alone grants no room entry.
ILLUSTRATIVE EXAMPLE
A new electrician registers using the site QR. Staff approve the worker, assign their badge and separately record the training needed for an electrical room.
02 / ROOM & AREA REQUIREMENTS
Set the requirements for each access point.
Rooms, gates and other controlled areas can share project defaults or carry their own requirements.
Used by Administrators set rules; attendants use them at entry
- Define the location. Add the area and choose training requirements only, or require an approved access permit as well.
- Keep rules consistent. Set location-specific requirements or update training and permit requirements for up to 100 selected locations together.
- Review eligibility. See eligible workers and missing requirements for the project date before running a fresh badge check at the door.
THE RESULT
Each location has a clear set of entry requirements. An eligibility overview helps preparation; the attended check uses the current rules.
ILLUSTRATIVE EXAMPLE
West electrical uses the project’s training requirement. An administrator adds an approved-permit requirement for the battery room without changing the other locations.
03 / REQUESTS & PERMITS
Review access against a defined job.
Bring the crew, locations, dates and scope into a request that authorised staff can review.
Used by Foremen, guest requesters, administrators and safety reviewers
- Submit the work. Select the crew and locations, set dates and describe the scope. A shared guest QR also accepts requests without sign-in.
- Review the crew. Approve or decline with a reason. Guest submissions are matched to active registered workers in one company before approval.
- Keep the permit available. Open the approved document, print or save it as PDF, or download a portable HTML copy.
THE RESULT
An approved permit covers a specific crew, locations and dates. It does not override training requirements or replace a current entry check.
ILLUSTRATIVE EXAMPLE
A foreman requests battery-room access for two electricians over three days. The reviewer checks the named crew and scope before approving the permit.
04 / ATTENDED BADGE CHECKS
Make a current check at the door.
A badge identifies the worker. The check evaluates their current eligibility for the selected location.
Used by Room and area attendants
- Choose the access location. Confirm the worker’s identity, then scan or enter their badge using a supported input mode.
- Read the result. GatePulse checks worker status, current verified training and any required permit, company and date coverage.
- Keep the decision traceable. Search badge-check history for the result, reason, attendant, time and rule version.
THE RESULT
An eligibility decision with a reason. This is an attended check; it does not open a physical door, establish live occupancy or authorise electrical work.
ILLUSTRATIVE EXAMPLE
Sam presents a valid badge, but required training has expired. The check denies eligibility and gives the training reason for the attendant to address.
05 / PERSONNEL LOTO CUSTODY
Know who holds each personnel lock.
Track Authorized Personnel (AP) and Qualified Worker (QW) locks as a checkout and return process.
Used by Administrators, safety staff and attendants
- Check out to a worker. Scan their badge and the lock. Current verified LOTO training is required for both categories; QW defaults also require qualified electrical worker training.
- See the assignment. Review available and checked-out locks with the assigned worker. Record a return by scanning the lock.
- Follow the custody trail. Search checkout and return transactions with the borrower, recording staff and event time.
THE RESULT
A personnel-lock custody record. Equipment isolation, application, removal and release procedures remain outside this workflow.
ILLUSTRATIVE EXAMPLE
An attendant checks AP-001 out to Alex after the training check passes. When Alex returns it, scanning the lock records the return against that assignment.
Features described from the GatePulse software. Examples are illustrative; this website does not change project records.
THE ACTUAL WORKFLOWS, IN FOCUS
Access comes first.
Explore location rules, personnel-lock custody
and an example entry decision.
GatePulse FICTIONAL RECORDS
Access locations
Room and area requirements, in one view.
Registered workers 08 Sample roster
Pending requests 02 Awaiting review
| LOCATION | ACCESS PERMIT | REQUIRED TRAINING | STATUS | Details |
|---|---|---|---|---|
| Not required | Electrical room awareness | Active | ||
| Not required | Electrical room awareness | Active | ||
| Not required | Electrical room awareness | Active |
| LOCK | CATEGORY | STATUS | ASSIGNED WORKER | Details |
|---|---|---|---|---|
| Authorized Personnel | Checked out | Alex Morgan | ||
| Qualified Worker | Available | — |
ILLUSTRATIVE BADGE CHECK
Training + permit required
Example permit-required room
Separate illustrative setup. Choose a worker scenario.
Choose a fictional worker scenario
Checked for Alex Morgan
- Worker status
- Active
- Electrical room awareness
- Current
- Access permit for this example room
- Valid
SAMPLE RESULT
Eligible
Worker is active, required training is current, and a valid access permit covers this example room.
The attendant still confirms identity. This interactive example uses fictional records; it does not scan a badge or run a live access check.
BASED ON GATEPULSE'S DOCUMENTED WORKFLOWS
Fictional records in a website preview. This is not a live workspace.
BRINGING GATEPULSE TO YOUR SITE
From a new workspace
to the first entry check.
Your staff use a browser-based workspace.
Here’s how a new project is prepared for use.
YOUR ORGANISATION
Define the rollout.
Identify your projects, controlled areas, workforce and entry points. Agree who will administer the system, verify training and attend access checks. Confirm commercial terms, hosting and support arrangements before committing.
ACCOUNT & PROJECT ADMINS
Prepare your workspace and team.
Set up the organisation’s projects and staff access. Account Admins oversee the organisation; Project Admins manage their assigned jobs. Invite foremen, safety reviewers and attendants with the appropriate roles.
Ready for setup: a project and its responsible staff.ADMIN & SAFETY TEAM
Bring in workers and their records.
Enrol workers, review a CSV import, or use the worker-registration QR. Review submissions, assign companies and unique badges, then record verified training, validity dates and supporting certificate evidence.
Registration builds the worker profile. It does not grant room access.PROJECT ADMIN
Set the rules for each location.
Add rooms, gates and other controlled areas. Apply project defaults or set location-specific training and permit requirements. Prepare crew requests and the approval workflow where permits are required.
Training-only entry, or an approved permit plus current training.THE SITE TEAM
Pilot the workflow. Then use it daily.
Test eligible and denied examples with your staff, printed badges and intended devices. Confirm training expiry, permit coverage and identity checks behave as expected. Agree support ownership and an attended fallback before relying on the system on site.
Each entry still needs a fresh, attended badge check.A clear starting point for a purchase conversation. This guide explains how the current software is configured and used. Pricing, licensing, hosting, setup services and support commitments should be confirmed in your commercial agreement.
ONCE YOU ARE UP AND RUNNING
A normal day.
A shared process.
Staff use their own sign-ins and assigned roles. Workers can use registration and guest-request QR forms without a staff login.
Requests become reviewed access permits.
A foreman submits the crew, locations, dates and scope. A reviewer approves or declines the request. An approved permit covers that crew and those locations within its dates.
The badge identifies the person. The rules decide eligibility.
The attendant confirms identity and checks the worker against the location’s current requirements. Missing training or a required permit produces a denied result with a reason—even if another request was approved.
Keep the records current.
Review in-app alerts, update training and inspect badge-check or audit history. If personnel locks are used, record their checkout and return in the separate custody workflow.
THE THINKING BEHIND GATEPULSE
WHY GATEPULSE EXISTS
Access decisions need
more than a badge.
GatePulse began with an electrician’s view of a practical site problem: identifying a worker and deciding whether they can enter a controlled area are different tasks.
At the door, the attendant needs more than a badge: current worker status, the location’s rules, verified training and any required permit. GatePulse brings those details into one current access check, with a recorded result and reason.
Personnel LOTO calls for a different record: who checked a personnel lock out, who holds it and when it was returned. GatePulse keeps that custody history clear while equipment isolation and release remain under separate site procedures.
That practical perspective shaped the workflow: what the attendant needs to see, what the reviewer must verify, and what the team needs to trace later.
The principle:Clear requirements. Traceable decisions.
A FEW THINGS TO KNOW
Built on clarity.
Starting here.
What is GatePulse’s main purpose?+
Room and area access control. GatePulse brings location rules, verified training, crew access requests, permits and attended badge checks into one workflow.
How is a worker’s access checked?+
An attendant selects the location, confirms the worker’s identity and checks their badge. The software evaluates current worker status, training and any required permit for the location and project-local date, then records the result and reason.
What does personnel LOTO tracking cover?+
The Locks module tracks custody of Authorized Personnel (AP) and Qualified Worker (QW) locks. Staff scan a worker badge and lock for checkout; a return needs the lock. Training requirements and a checkout/return history support the process. Equipment isolation, lock application or removal, release and switching are outside this workflow.
Does it open doors or track live occupancy?+
GatePulse supports attended entry eligibility checks. Physical door or gate integration is a separate capability, and badge-check history is not a continuous location or confirmed occupancy record. Entry eligibility does not authorise electrical work.
What happens after we decide to use GatePulse?+
Your rollout needs an organisation workspace, project administrators, staff roles, a registered workforce and location requirements. Prepare and test these with a fictional crew before live use. The Getting started guide shows the setup path; commercial terms and service responsibilities are agreed separately.
Do all workers need a software account?+
Staff sign in to carry out their assigned roles. Workers can submit registration or guest access requests through project QR links without a staff login, then save their private receipt link. Registration is reviewed and does not automatically grant training, a permit or room entry.
What devices or readers do we need?+
Use an internet-connected phone, tablet or computer for current browser-based checks. Badge identifiers can be typed, read by a supported camera QR workflow, or entered by a compatible keyboard-mode USB/Bluetooth scanner. Web NFC requires supported Android hardware and a compatible browser; iPhone Safari needs another mode. Validate your actual devices during the pilot.
How do we stay on top of changes?+
Maintain worker profiles and training records, review in-app alerts for pending work and training expiry, and search badge-check and audit history. In-app alerts support the process; they do not replace a current entry check. Email and text alerts are not part of the current notification workflow.
Is the preview connected to the software?+
The preview uses fictional records to explain workflows from the actual GatePulse software. It is not a live workspace. Use Open GatePulse to reach the development app; project records require staff sign-in and assigned project access, with MFA for privileged actions.
ROOM BY ROOM. AREA BY AREA.
The right people.
In the right places.
Open GatePulse Room and area access control. Built to keep work moving.
